Contractor Invoice Template

A structured invoice for contractors billing labor, materials, approved changes, and project expenses.

Use this template

Contractor Invoice Template preview with sample line items, dates, totals, and payment instructions — Example invoice with placeholder details. Select this design and add your own billing information.

What to include in this invoice

Project address and work period
Labor hours or fixed-price work completed
Materials and approved change orders
Line items for the work or milestone being billed

Document completed contractor work

Use descriptions that match the estimate or contract. Describe the work or milestone being billed. You may explain prior payments in Notes, but notes do not adjust the invoice total.

Invoice payment terms

Payment schedules may follow deposits, progress milestones, or completion. State the applicable schedule and avoid making legal claims that have not been reviewed for your jurisdiction.

Professional PDF format

This template is available in the US invoice builder. Review every field before sending, and confirm tax or legal requirements that apply to your transaction.

Add project references and work periods in Notes, and itemize services, products, materials, or expenses in the line items. Add the agreed payment schedule in Payment terms.

Record deposits and prior payments in Notes. These notes do not automatically reduce the invoice total; enter line items for the work or milestone you are billing now.

Pair this format with clear payment instructions and invoice status tracking. For repeat services, explore recurring invoicing on an eligible plan.

Create your contractor invoice template

Start this invoice